Privacy Policy
The Meeting Place GDPR Data Privacy Notice
This is privacy notice of The Meeting Place
We respect your privacy and are determined
to protect your personal data. The purpose of this privacy notice is to inform
you as to how we look after your personal data when you visit our website
(regardless of where you visit it from). We’ll also tell you about your privacy
rights and how the data protection law protects you.
This privacy notice is provided in a layered
format so you can click through to the specific areas set out below.
[Alternatively you can download a pdf version of the policy here]
http://themeetingplace.cafe/documents/privacynotice.pdf
1. WHO WE ARE AND IMPORTANT INFORMATION
2. THE PERSONAL DATA WE COLLECT ABOUT YOU
3. HOW WE COLLECT YOUR PERSONAL DATA
4. HOW WE USE YOUR PERSONAL DATA
5. WHO WE SHARE YOUR PERSONAL DATA WITH
6. INTERNATIONAL TRANSFERS
7. DATA SECURITY
8. DATA RETENTION
9. YOUR LEGAL RIGHTS
10. Changes to this notice and your duty to
inform us of changes
11. QUERIES, REQUESTS OR CONCERNS
1. WHO WE ARE AND IMPORTANT INFORMATION
What
is the purpose of this privacy notice?
This privacy notice aims to give you
information on how we collect and process your personal data through your use
of this website, including any data you may provide through this website when
you sign up to our newsletter/purchase a
product OR service/take part in a competition.
This website is not intended for children
and we do not knowingly collect data relating to children.
You must read this privacy notice together
with any other privacy notice we may provide on specific occasions when we are
collecting or processing personal data about you so that you are fully aware of
how and why we are using your data. This privacy notice supplements the other
notices and is not intended to override them.
Data
controller(s)
The Meeting Place is the controller and
responsible for your personal data (collectively referred to as The Meeting
Place, "we", "us" or "our" in this privacy
notice).
Our contact details are
The Meeting Place, 75-77 High Street,
Sheffield, S20 1EF. Info@themeetingplace.cafe.
The Meeting Place is the controller and
responsible for this website.
Third-party
links outside of our control
This website may include links to
third-party websites, plug-ins and applications. Clicking on those links or
enabling those connections may allow third parties to collect or share data
about you. We do not control these third-party websites and are not responsible
for their privacy statements.
When you leave our website, we encourage
you to read the privacy notice of every website you visit.
2. THE PERSONAL DATA WE COLLECT ABOUT
YOU
Personal data, or personal information,
means any information about an individual from which that person can be
identified. You can find out more about personal data from the Information Commissioners Office.
We may collect, use, store and transfer
different kinds of personal data about you which we have grouped together as follows:
·
Identity Data includes First Name, Last name, Username, Title, Date of
Birth, Gender.
·
Contact Data includes Billing Address, Delivery Address, Email Address and
Telephone Number.
We also collect, use and share aggregated
data such as statistical or demographical data for any purpose, Aggregated
data may be derived from your personal data but is not considered personal data
in law as this data does not directly or indirectly reveal your identity.
For example, we may aggregate your usage data to calculate the percentage of
users accessing a specific website feature. However, if we combine or connect
aggregated data with your personal data so that it can directly or indirectly
identify you, we treat the combined data as personal data which will be used in
accordance with this privacy notice
We do not collect any Special
Categories of Personal Data about you (this includes details about
your race or ethnicity, religious or philosophical beliefs, sex life, sexual
orientation, political opinions, trade union membership, information about your
health and genetic and biometric data). Nor do we collect any information about
criminal convictions and offences.
If
you fail to provide personal data
Where we need to collect your personal data
by law, or under the terms of a contract we have with you and you fail to
provide that data when requested, we may not be able to perform the contract we
have or are trying to enter into with you (for example, to provide you with
goods or services). In this case, we may have to cancel a product or service
you have with us but we will notify you if this is the case at the time.
3. HOW WE COLLECT YOUR PERSONAL DATA
We use different methods to collect data
from and about you including through:
[INSERT DETAILS: FOR EXAMPLE,
·
Directly. You may give us your [Identity,
Contact and Financial Data] by filling in forms or by corresponding with
us by post, phone, email or otherwise. This includes personal data you provide
when you:
·
Apply for our products or services.
·
Create an account on our website.
·
Subscribe to our service or publications.
·
Request marketing to be sent to
you.
4. HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when
the law allows us to. Most commonly, we will use your personal data in the
following circumstances:
·
Performance of Contract this means
processing your data where it is necessary for the performance of a contract to
which you are a party or to take steps at your request before entering into
such a contract.
·
Legitimate Interest this means the interest of our business in conducting and
managing our business to enable us to give you the best service/product and the
most secure experience. We make sure we consider and balance any potential
impact on you (both positive and negative) and your rights before we process
your personal data for our legitimate interests. We do not use your personal
data for activities where our interests are overridden by the impact on you (unless
we have your consent or are otherwise required or permitted to by law). You can
obtain further information about how we assess our legitimate interests against
any potential impact on you in respect of specific activities by contacting The
Meeting Place.
·
Comply with a legal or
regulatory obligation this means processing
your personal data where it is necessary for compliance with a legal or
regulatory obligation that we are subject to.
·
Generally, we do not rely on
consent as a legal basis for processing your personal data other than in
relation to sending third party direct marketing communications to you via
email or text message. You have the right to withdraw consent to marketing at
any time by contacting us at The Meeting Place, 75-77 High Street, Sheffield,
S20 1EF
PURPOSES FOR WHICH WE WILL USE YOUR
PERSONAL DATA
We have set out below, in a table format, a
description of all the ways we plan to use your personal data, with the legal
bases we rely on to do so.
Note that we may process your personal data
for more than one lawful ground depending on the specific purpose for which we
are using your data. Please contact us at The Meeting Place, 75-77 High Street,
Sheffield, S20 1EF if you need details about the specific legal ground we are
relying on to process your personal data where more than one ground has been
set out in the table below.
Purpose/Activity |
Type of data |
Lawful basis for processing including
basis of legitimate interest |
To register you as a new customer |
(a) Identity (b) Contact |
Performance of a contract with you |
Marketing
We strive to provide you with choices
regarding certain personal data uses, particularly around marketing and
advertising.
We Have established the following personal
data control mechanisms:
Promotional offers from us
We may use your Identity, Contact,
Technical, Usage and Profile Data to form a view on what we think you may want
or need, or what may be of interest to you. This is how we decide which products,
services and offers may be relevant for you.
You will receive marketing communications
from us if you have requested information from us or purchased goods or
services from us or if you provided us with your details when you entered a
competition or registered for a promotion and, in each case, you have not opted
out of receiving that marketing.
Third-party marketing
We will get your express opt-in consent
before we share your personal data with any company outside of The Meeting
Place group of companies for marketing purposes.
Opting out
You can ask us or third parties to stop
sending you marketing messages at any time by logging into the website and
checking or unchecking relevant boxes to adjust your marketing preferences or
ny following the opt-out links on any marketing message sent to you or by
emailing info@themeetingplace.cafe
at any time.
Where you opt out of receiving these
marketing messages, this will not apply to personal data provided to us as a
result of a product/service purchase, warranty registration, product or service
experience or other transaction.
Cookies
You can set your browser to refuse all or
some browser cookies, or to alert you when websites set or access cookies. If
you disable or refuse cookies, please note that some parts of this website may
become inaccessible or not function properly. For more information about the
cookies we use, please see http://themeetingplace.cafe/store/index.php?route=information/information&information_id=7
Change of purpose
We will only use your personal data for the
purposes for which we collected it, unless we reasonably consider that we need
to use it for another reason and that reason is compatible with the original
purpose. If you wish to get an explanation as to how the processing for the new
purpose is compatible with the original purpose, please contact The Meeting
Place, 75-77 High Street, Sheffield, S20 1EF
If we need to use your personal data for an
unrelated purpose, we will notify you and we will explain the legal basis which
allows us to do so.
Please note that we may process your
personal data without your knowledge or consent, in compliance with the above
rules, where this is required or permitted by law.
5. WHO WE SHARE YOUR PERSONAL DATA WITH
We may have to share your personal data
with the parties set out below for the purposes set out in the table in
paragraph 4 above.
·
Internal Third Parties [INSERT
DETAILS]
·
External Third Parties Service [INSERT
DETAILS: FOR EXAMPLE
·
Providers acting as processors who
provide IT and System Administration services
·
Professional advisers acting as
processors or joint controllers including Lawyers, bankers, auditors, and
insurers who provide consultancy, banking, legal, insurance and accounting services.
·
HM Revenue & Customs,
regulators and other authorities acting as processors or joint controllers based
in the United Kingdom who require reporting of processing activities in certain
circumstances.
·
Such as specific third parties
Third parties to whom we may choose to
sell, transfer, or merge parts of our business or our assets. Alternatively, we
may seek to acquire other businesses or merge with them. If a change happens to
our business, then the new owners may use your personal data in the same way as
set out in this privacy notice.
We require all third parties to respect the
security of your personal data and to treat it in accordance with the law. We
do not allow our third-party service providers to use your personal data for
their own purposes and only permit them to process your personal data for
specified purposes and in accordance with our instructions.
6. INTERNATIONAL TRANSFERS
We do not transfer your personal data
outside of The European Economic area (EEA)
7. DATA SECURITY
We have put in place appropriate security
measures to prevent your personal data from being accidentally lost, used or
accessed in an unauthorised way, altered or disclosed. In addition, we limit
access to your personal data to those employees, agents, contractors and other
third parties who have a business need to know. They will only process your
personal data on our instructions and they are subject to a duty of
confidentiality.
We have put in place procedures to deal
with any suspected personal data breach and will notify you and any applicable
regulator of a breach where we are legally required to do so.
8. DATA RETENTION
We will only retain your personal data for
as long as necessary to fulfil the purposes we collected it for, including for
the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention
period for personal data, we consider the amount, nature, and sensitivity of
the personal data, the potential risk of harm from unauthorised use or
disclosure of your personal data, the purposes for which we process your
personal data and whether we can achieve those purposes through other means,
and the applicable legal requirements.
By law we have to keep basic information
about our customers including contact, identity, financial, and transactional
data for six years after they cease being customers for tax purposes.
In some circumstances you can ask us to
delete your data: see Your legal rights below for
further information.
In some circumstances we may anonymise your
personal data (so that it can no longer be associated with you) for research or
statistical purposes in which case we may use this information indefinitely
without further notice to you.
9. YOUR LEGAL RIGHTS
Unless subject to an exemption under the data protection
laws, you have the following rights with respect to your personal data:
·
The right to
request a copy of the personal data which we hold about you;
·
The right to
request that we correct any personal data if it is found to be inaccurate or
out of date;
·
The right to
request your personal data is erased where it is no longer necessary to retain
such data;
·
The right to
withdraw your consent to the processing at any time, where consent was the
lawful basis for processing your data;
·
The right to
request that we provide you with your personal data and where possible, to
transmit that data directly to another data controller, (known as the right to
data portability), where applicable 9i.e. where our processing is based on
consent or is necessary for the performance of our contract with you or where
we process your data by automated means);
·
The right, where
there is a dispute in relation to the accuracy or processing of your personal
data, to request a restriction is placed on further processing;
·
The right to object to our
processing of personal data, where applicable i.e. where processing is based on
our legitimate interests (or in performance of a task in the public
interest/exercise of official authority); direct marketing or processing for
the purposes of scientific/historical research and statistics).
If you wish to exercise any of the rights
set out above, please contact The Meeting Place, 75-77 High Street, Sheffield,
S20 1EF
No
fee required – with some exceptions.
You will not have to pay a fee to access
your personal data (or to exercise any of the other rights). However, we may
charge a reasonable admin fee if your request is clearly unfounded, repetitive
or excessive. Alternatively, we may refuse to comply with your request in these
circumstances.
What
we may need from you
We may need to request specific information
from you to help us confirm your identity and ensure your right to access your
personal data (or to exercise any of your other rights). This is a security
measure to ensure that personal data is not disclosed to any person who has no
right to receive it. We may also contact you to ask you for further information
in relation to your request to speed up our response.
Time
limit to respond
We try to respond to all legitimate
requests within one month. Occasionally it may take us longer than a month if
your request is particularly complex or you have made a number of requests. In
this case, we will notify you and keep you updated.
10. Changes to this notice and your duty to
inform us of changes
This version was last updated on 22nd
Jan 2021 and historic versions can be obtained by contacting us.
Please keep us informed if your personal
data changes during your relationship with us. It is important that the
personal data we hold about you is accurate and current.
11. Queries, requests or concerns
To exercise all relevant rights, queries or
complaints in relation to this policy or any other data protection matter
between you and us, please in the first instance contact our The Meeting Place,
75-77 High Street, Sheffield, S20 1EF.
If this does not resolve your complaint to
your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office
on 03031231113 or via email https://ico.org.uk/global/contact-us/email/
or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF, England, UK.